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The Clerk to a Community Council advises the Community Council and assists in the development of policies to be followed by the Community Council whilst undertaking their activities. They also produce all the information required for making and executing effective decisions.
The Community Council Clerk is mainly responsible for the administration and finances of the Community Council. They act as the Responsible Financial Officer for the Community Council.
The main duties of a Community Council Clerk include:
- Taking and distributing minutes of the meetings.
- Writing letters and making phone calls relating to issues raised at meetings.
- Receiving post and preparing lists and distributing information to Councillors between meetings.
- Liaising with the Chairman.
- Preparing Agendas.
- Dealing with planning applications in the Community and when relevant contacting the City Council about such plans.
- Preparing end of year accounts for auditing.
- Advising the City Council of any vacancies arising on its Council and to deal with those vacancies in accordance with statutory law.